Supporting the development and delivery of YBI’s 2024 Global Summit agenda

Role Overview

The overall aim of this consultancy is to support YBI in developing and delivering the agenda of the 2024 Global Summit. This will involve supporting YBI in fleshing out the existing themes and topics already identified, suggesting how the 3-day event could be run, building an interesting and engaging agenda with the right balance of sessions (including various formats such as plenary, panel, workshops, and concurrent sessions), with the right people delivering them (mix of YBI staff, local ecosystem, young entrepreneurs, members, partners and other experts).

Role Purpose

The objectives are:

• Share potential agenda outlines with members and YBI team to gather feedback and further input.
• Design a cohesive, innovative, and varied agenda based on feedbacks, balancing a variety of formats (e.g., plenary, panel, workshops, concurrent, etc.)
• Support identification of potential speakers, panelists, etc., mostly drawn from existing YBI contacts, such as members, partners, donors, etc.
• Support session leads (YBI staff and members) to structure sessions and brief all panelists/speakers/facilitators involved
• Explore the possibility of hybrid sessions, allowing global remote access
• Coach panelists, speakers, MCs and other people with active roles in each session in preparation for the event
• Suggest other innovative elements to be part of the event
• Support delivery of the event (agenda related activities)

Consultant Requirements

The Consultant/Consultancy Team should possess:

• Demonstrable experience in designing agenda for medium-sized events
• Experience of designing engaging, dynamic and accessible in-person sessions with a variety of formats (e.g., panel, workshop, action learning set, etc.)
• Experience in working with and for an international audience
• Experience in user centred design approaches
• Project management skills
• Excellent written and verbal communication skills
• Proficiency in English

Submission of Proposals

Proposals must be submitted in English to YBI’s Head of Training, Carol Appel (carol.appel@youthbusiness.org) by 9:00 am (BST) on Monday, 11 September 2023.

Proposals must include:

• CV (max two pages) for each consultant involved;
• Examples of comparable work;
• Technical proposal (max five pages) including: understanding of the work to be completed; methodology; detailed work plan with timeline;
• Financial proposal separating out fees and any expenses; and
• Professional references

Proposals will be reviewed by YBI’s Network Team, and the process may include a short phone call or interview.

For an informal discussion, please contact Carol Appel at carol.appel@youthbusiness.org